Lotus Notes Calendar

Microsoft Outlook and Lotus Notes are two most popular email software applications that support to send/receive emails, to store journal entries etc. One of the most significant features in both the email clients is that of calendar management.

Manual Method to Import Outlook Calendar to Notes 7: You can use iCalendar, which is an Internet standard data file format, which can be used to exchange calendar data between various email clients or calendar programs like MS Outlook, Lotus Notes and Google Calendar etc. You can exchange data using the iCalendar file format between Outlook 2007 and Lotus Notes version 7.02 or higher in the following manner:

Things Needed to Export Outlook Calendar to Lotus Notes using iCalendar:
• Computer system with Internet access
• Outlook 2007 or higher version
• Lotus Notes 7.02 or higher version


Instructions to Manually Convert Outlook Calendar to Lotus Notes:
1. Open MS Outlook email application
2. Now, you have to click the ‘Calendar’ icon on the left panel of screen
3. Click ‘File, Save as’ in the calendar view for saving the calendar file in ‘iCalendar’ format. (Note: This option will result in saving the file using .ics extension with some default name using the current date in your system. Note that this option is unavailable from the ‘Export’ menu function)
4. After that, you must load the Lotus Notes email client software
5. Then, you have to open your calendar. This can be done by clicking the ‘Calendar’ tab on the welcome page
6. Now, click ‘File, Import’
7. From the drop-down menu, select ‘iCalendar’ .ics file format
8. Now, click ‘Browse’ for locating the sub-directory where your Outlook calendar was stored while exportation 

9. And then, click ‘Import’
10.  Now, you can preview and verify the data which needs to be imported. You can do this by clicking ‘Preview Entries’
11.  Then, type a name that you require to keep for the calendar which is being imported
12.  And then, click OK
13.  Now, click the ‘More’ button present above the calendar
14.  Finally, click ‘Manage imported calendars’
15.  This way, your imported calendar entries will be merged into your current calendar file